Contents
Key points
- Day meeting: packages published in Provence from €45 to €72 per person.
- Residential: published packages from €197 to €239 per person.
- VAT (French rules): not deductible on accommodation for employees and directors, or on passenger transport.
- The actual budget depends on the season, headcount, day of the week and extras.
Cost items
| Item | What it covers |
|---|---|
| Venue package | Room, breaks, meals; for a residential event, dinner, overnight stay and breakfast |
| Extras | Single room, breakout rooms, drinks, equipment |
| Transport | Train, plane, coach, transfers from the station or airport |
| Programme | Activities, speakers, facilitator, evening event |
| Taxes | Tourist tax (taxe de séjour), charged per night and per person |
Published prices in Provence
| Venue | Area | Day meeting | Residential | Excl. / incl. VAT |
|---|---|---|---|---|
| Domaine de Saint-Endréol | Var | from €45 (room extra) | from €239, double room | not specified |
| Le Mas de la Senancole | Luberon | from €60 | from €197, single room | excl. VAT |
| Les Bories & Spa | Luberon | from €65 | from €215, single room | not specified |
| Hôtel Negrecoste | Aix-en-Provence | €69 | — | not specified |
| Le Vallon de Valrugues | Alpilles | from €72 | from €225, single room | not specified |
| Baumanière | Alpilles | from €155 | from €515 | not specified |
Prices per person, checked on the venues’ official websites on 11 November 2026. These venues are cited for their public rates and are not, to date, partners of Guide Séminaire.
VAT and tax: what you need to know
The rules below are those of French tax law, which applies to a company subject to VAT in France. If your company is based in another country, its own rules on VAT recovery may differ.
- Deductible expenses: according to BOFiP, the official French tax doctrine bulletin, an expense is deductible from taxable profit if it is incurred in the direct interest of the business, is genuine and documented, and is allocated to the financial year in which it was incurred. An offsite with a documented business programme meets these conditions in principle.
- Accommodation: VAT on accommodation provided free of charge to directors and staff is not deductible (article 206 of annex II to the French general tax code, the Code général des impôts or CGI, IV, 2, 2°). For accommodation that also benefits third parties, deduction is allowed pro rata, if the invoice states the identity and capacity of the beneficiaries.
- Transport: VAT on passenger transport and its ancillary services is not deductible.
- Catering: VAT on restaurant and hospitality expenses has been deductible since 1 May 2002 if these expenses are necessary for the business (tax instruction of 15 July 2002).
- Invoice: only a compliant invoice supports the deduction. Ask the venue for a breakdown by item (room, meals, accommodation): this is essential for applying the right rules.
These rules are given for information only. Have your accountant confirm how your offsite should be treated.
Keeping the budget under control
- Go midweek and outside the high season: some venues offer late-season deals.
- Compare like with like and check whether prices are excl. or incl. VAT.
- Choose a venue close to a station or an airport to reduce transfers.
- Ask for several proposals: our service passes your request to three venues, free of charge.
Sources and method
Information checked on 11 November 2026.
- BOI-BIC-CHG-10 — BOFiP, DGFiP : conditions for deducting expenses
- Article 206, annexe II au CGI — Légifrance : exclusion of accommodation for directors and staff (IV, 2, 2°)
- BOI-TVA-DED-30-30-10 — BOFiP, DGFiP : accommodation: pro rata for third parties, invoice details
- BOI-TVA-DED-30-30-30 — BOFiP, DGFiP : passenger transport excluded from the right to deduct
- Instruction 3 D-3-02 du 15 juillet 2002 — DGFiP (archives BOFiP) : VAT on catering deductible since 1 May 2002
- Déduction de la TVA — Entreprendre Service-Public : invoice required, excluded expenses
- Plaquette séminaire 2025-2026 — Le Mas de la Senancole : published rates excl. VAT
- Professional events — Baumanière : published packages
- Séminaires — Domaine de Saint-Endréol : published packages
- Séminaires — Hôtel Negrecoste : published package
- Séminaires (Les Bories, Le Vallon de Valrugues) — Hôtels Prestige Provence : published packages
Frequently asked questions
What budget per person should you allow for an offsite?
In Provence, packages published by the venues that display their prices start at between €45 and €72 per person for a day meeting, and between €197 and €239 per person for a residential seminar (checked on 11 November 2026). Add transport, activities and extras.
Can VAT on offsite accommodation be recovered?
Under French rules, VAT on accommodation provided free of charge to the company’s directors and staff is not deductible (article 206 of annex II to the French general tax code, the Code général des impôts or CGI, IV, 2, 2°). If the accommodation also benefits third parties, deduction is allowed for their share, provided the invoice states the identity and capacity of the beneficiaries.
Can VAT on transport be recovered?
No: according to BOFiP, the official French tax doctrine bulletin, passenger transport and its ancillary services do not give entitlement to VAT deduction.
